Make an executive assistant your first Bot

How this helps you

You get one helper working from day one, and a clear path to add specialists only when you need them.

✦ Try it

You are my executive assistant. You own my day-to-day ops: [email triage, scheduling, small research jobs]. Ask me before you send, buy or delete anything. What do you need to know about me to start?

What they did

In his full beginner tutorial, Charlie Chang recommends that the very first Bot you create is an executive assistant. He clicks the plus button, picks Create new Bot, names it Executive Assistant, adds a one-line description and leaves notifications on so he hears when it needs input. The new Bot then asks what it should own; he answers "day-to-day ops" and tells it, in plain words, that it is his executive assistant for miscellaneous tasks. From there he just gives it work, and says it learns what he likes over time and will build routines when asked. Only after that does he add specialists such as a researcher or a finance Bot.

Who it's for: Anyone opening Grok Bot for the first time and unsure what to build.

Before you start

A Grok Bot plan. Charlie notes it is not free, and that some Cursor, SuperGrok or Teams plans include it.
The desktop app from x.ai/bot.

How to try it

Open the Grok Bot app and click the plus button, then Create new Bot.
Click the name to rename it (for example Executive Assistant) and add a short description. Charlie says the description is not critical.
Leave the notify toggle on so you are told when the Bot switches tasks or needs input.
When it asks what it should own, answer in one line, then tell it in plain words what role it plays for you.
Give it a small first task straight away, and tell it about your week so it can suggest what else to take on.

What to expect

The Bot replies in the same chat and starts on the task. In Charlie's demo it went to Amazon on its own computer and came back with three soundbars under his budget, each with a link.

Common mistakes

Building five specialist Bots on day one. Charlie keeps the assistant general and adds specialists only once each has a clear job.
Spending ages on the description. He says what you tell the Bot in chat matters more.

Related tips

Make your first task boring: Start with something checkable, then add one thing at a time.
Start with a chief of staff Bot: Talk to one coordinator Bot and let it hand work to your specialist Bots.
Create a routine by asking, then ask what else to schedule: Describe a schedule in one sentence to make a routine, then ask the Bot which routines it thinks you need.
Add a ready-made Bot from the Marketplace: Browse Bot templates at x.ai/bot/marketplace, read what each one includes, then add your own copy.
A Bot that keeps your to-do list up to date: Tim Fairley's first-Bot pick: a routine that reads email and messages to update a cloud to-do list, plus quick adds from your phone.
Build a weekly research briefing Bot from scratch, then test run it: Create a research Bot with a clear role, check it understood, connect Gmail, save a report skill, and schedule it for Monday 9:00 a.m. Then press Test run instead of waiting a week.
Import what another AI assistant knows about you in four steps: Settings, Import Memory gives you a prompt to run in your old assistant. Paste its answer back and choose Add to Memory, so your Bots start with your preferences and context.
Build a three-Bot starter team: Scout, Shopper and Desk: One Bot researches and checks sources, one shops and stops before checkout, one learns a weekly task by watching you once.