An events scout that signs up with its own email and keeps a

How this helps you

You get a calendar of relevant events that stays current, without a pile of sign-up emails landing in your main inbox.

✦ Try it

Find [type of events] in [city or online] for the next [2 months]. Use your own email address [bot email] for any sign-ups on event sites; never sign up with my main email. If an organiser needs contacting, draft the message for me to send from my main email. Build me a Page with a month-by-month calendar: confirmed events in one colour, unconfirmed in another, each with date, time, name and a link, and details when I click it. Every day at [9:00 AM], check my inbox and calendar for updates, add new events you find and refresh the Page. Don't register or RSVP for anything without asking me.

Fill in: [type of events]: e.g. AI meetups, design talks. [city or online]: where. [2 months]: how far ahead. [bot email]: the address you gave the Bot. [9:00 AM]: when the daily refresh runs.

What they did

Eric Tech built an AI events Bot to find in-person and online events he could attend. He attached files with context about events he'd been to so it knew what he likes, and let it search on its own computer through sites like Luma and local meetup sites. He didn't want his main business inbox signed up to every platform, so he gave the Bot its own email address from the email icon and told it to use that for sign-ups, while any outreach to organisers (for example about speaking) should come from his main email. He then asked it, by voice, to build a Page showing upcoming events as confirmed and unconfirmed, then upgraded it to a month-by-month calendar view where clicking an event shows the details. Finally he asked it to update that Page on its daily run by checking his inbox and the event updates.

Who it's for: Anyone who goes to meetups, conferences or classes and wants one place to see what's on.

Before you start

A Bot with Gmail and calendar connected.
A Bot email address (the email icon in the Bot, or ask it to claim one).

How to try it

Make an events Bot and tell it what kind of events you want, attaching any notes about past events you liked.
Give it its own email address and say: use this for every sign-up; never use my main email for platforms.
Ask it to search a few event sites and sign up where it needs to. Check what it signed up for.
Ask for a Page: a calendar view of upcoming events, confirmed in one colour and unconfirmed in another, with details on click.
Ask it to set a daily routine that checks your inbox and calendar for event updates, finds new events and refreshes the Page.

What to expect

A calendar Page showing, for example, five confirmed and four unconfirmed events for the month, each clickable, refreshed every morning.

Common mistakes

Using your main email for sign-ups. Eric's reason for the Bot address is to keep his inbox clean.
Letting it contact organisers on its own. Our prompt has it draft outreach for you to send (Eric had it use his main email for that).
Asking for 'a list' and stopping there. The calendar Page with confirmed versus unconfirmed is what makes it useful at a glance.
Letting it RSVP freely. The 'ask me first' line is our addition; Eric doesn't cover it.

Related tips

Give your Bot its own email address: Ask your Bot to claim an address so you can forward or CC it, and so it can sign up for accounts itself.
How Pages stay up to date (and what they cannot do): Pages are not live: a routine rewrites them. Know the limits before you build many.
An event RSVP Bot that answers 'is X coming?' in Slack: A Bot reads your event registrations, posts who's attending by account each day, tags the owners, and answers questions in the channel for you.